Tag Archives: event planning tips

Top 10 Tips for Planning a Successful Event

For an event to be truly successful, plenty of paper works and negotiations need to be done. Here some tips that you should remember when planning an occasion.

1. Be proactive.

Be proactive in following up with vendors, sponsors, speakers and contractors. Once you have sealed the deal, you need to make sure that everything would go on smoothly.

2. Be automatic.

Some people would still prefer the traditional pen and paper work, but if you want a faster, more efficient work process, you may want to consider some app or software. Abandon the manual process, and digitize your work. Research on reliable event management systems.

3. Listen.

As a professional event planner organizer, we should take criticisms well. Listen to it well, and look at it on a positive light. After all, it would be great to know what went well with your event, and what did not. Get feedback from your volunteers, staff members and guests. Their remarks will definitely help you improve your future events.

4. Be a social butterfly.

To be able to mount a successful event, you need to have people skills. You need to be a social butterfly in your own unique way. Use the power of social media to connect with more people. This will strengthen your event promotion skills, and help you promote engagement.

5. Location is key.

A venue can make or break an event. Choose the best venue for your event to drive in more guests. Usually, the best places are the ones which are easily accessible by public transportation. If you ended up with a far venue, provide shuttle buses for the convenience of your guests.

6. Plan your budget.

No major event planning step should be taken without a fixed budget. Every cent that comes in and out should be taken into account. Never forget about the smallest expenses, since all of those can easily add up to a huge sum.

7. Always be informed.

All individuals involved in the event must be on the same page. They should know everything that is going on. Huge mistakes often branch out from the smallest issues and miscommunication, so it’s important to hold frequent meetings to know all details.

8. Set goals.

Behind every successful event are achievable, realistic goals. You need to focus on these goals to drive your event to success. These will also be part of your decision process, especially when it comes to logistics. Think of your goals for any course of action.

9. Time matters.

To avoid unforeseen circumstances and unexpected changes, make sure to start planning many months in advanced. For big events, the process must start at least 3 months ahead of time. For much smaller events, on the other hand, starting at least 1 month in advance is recommended. Remember, the process and workflow depends on the scale of your event, and goals. 

10. Get volunteers!

No matter how hardworking and meticulous you are, you will need help in organizing an event. Look for people who have lots of spare time. If you are on a tight budget, you may ask help from them, instead of hiring professionals.

 

Event Planning 101: 5 Benefits of Getting an Event Planner

Are you hosting an event any time soon? Are you thinking of organizing the event on your own, or you’re thinking of hiring an event planner? Well, getting an event professional has tons of advantages.

Here are 5 reasons why you should entrust your special occasion to an experienced planner.

1. Event planners will help you monitor your budget.

Hiring an event planner would be an extra expense, but it can actually help you save money in the long run. It is an event planner’s job to stick to a certain budget. These professionals know what expenses to expect, which ones to cut, and how to negotiate and make the right choices. The outcome? There would be lower event costs.

2. Event planners will help you negotiate to lower the costs.

Professional event planners from top event planning companies can effectively negotiate with vendors and contractors because they have the experience, and have built local connections with the right network. Surely, they can negotiate on your behalf and lower the prices of your big-ticket expenses.

When it comes to vendors and suppliers, an event planner can ensure that all of your wishes are met, and your overall vision of the event 100% delivered.

3. Event planners will make sure that all details are covered.

We all want to host the best occasion possible. Something that will be remembered for all the right, beautiful reasons. It must make a good impression, and establish a connection with the guests. How can you make sure that your event will be remembered? Well, you need someone who has plenty of skills, planning and practice.

4. Event planners will save you from stress and overwhelming work.

Event planning is a stressful and overwhelming task. As much as possible, it’s best if you have someone who can approve all the initial concepts and arrange all the schedules for you. From booking a venue to producing timelines, having an event planner can be quite useful. Let an event planner take care of the small and large details.

5. Event planners will make sure that your chosen theme is executed spot on.

Whether you are throwing a wedding party, birthday party or corporate event, selecting a theme can be challenging and tricky. Apart from choosing an appropriate one, you also need to make sure that your purpose and goals are met.

Hiring a reputable event planner from a creative event production firm can make your life so much easier. He or she will make sure that your event’s goals and unique elements are met. This is one of the best ways to encourage a remarkable connection and rapport with your brand.